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We are looking for a proactive and highly organized Event Assistant to support our team with planning and coordinating meetups, dinners, side events, and expo activities. You’ll help us work with venues and vendors, manage logistics and materials, and make sure everything around our events runs smoothly from idea to follow-up.
Responsibilities
Research and shortlist venues for meetups, dinners, and side events.
Request and compare commercial proposals from venues and other vendors.
Order and coordinate printing of flyers, banners, certificates, business cards, and other materials.
Work with merchandise suppliers (production, branding, delivery).
Manage international delivery logistics (courier and postal services).
Track deadlines, statuses, budgets, and vendor commitments for all events.
Work closely with the Marketing team to support all expo and event activities
Prepare guest lists, invitations, confirmations, and reminders.
Communicate with international vendors, partners, and organizers in English.
Coordinate photo/video content gathering after events.
Assist with preparing post-event reports and presentations.
Manage invoices from vendors: check details, track approvals, and follow up on payments.
Maintain organized records of vendor contacts, quotes, cost sheets, and agreements; and
Any other duties relevant to the role.
Requirements
Excellent written and spoken English.
Experience working with suppliers such as: printing vendors, merchandise/branding providers, venues and/or catering
Strong multitasking and organizational skills; ability to handle several tasks and vendors at the same time.
Ability to manage invoices, quotes, and cost sheets with attention to detail.
Confident user of Google Docs, Sheets, Drive, Telegram, Google Meet, Notion (or similar tools).
Ability to work independently, follow up proactively, and push vendors to meet deadlines.
Sense of aesthetics and good taste in visual materials (understanding what looks clean, modern, and on-brand).
Preferred Skills
Experience with printing vendors and merchandise production
Understanding of the event lifecycle (pre-production → event → post-event)
Experience negotiating prices and terms with suppliers
Experience organizing offline events (from small meetups to larger gatherings)
Benefits & Perks
Competitive compensation package.
Fully remote role.
Learning & Development support for your professional growth.
Paid annual leave and sick leave.
Company events and celebrations (online and offline).
Anniversary and birthday gifts for employees.
Career growth opportunities.
Company-sponsored English lessons.
Who we are
Your Bourse is a global company that specializes in providing a comprehensive Platform-as-a-Service solution for FX, CFD, and crypto liquidity management, data analytics, reporting, and risk management. Our goal is to empower companies of all sizes and capacities by offering them the tools and technologies needed to thrive in the financial industry.
One of Your Bourse's key strengths is our flexible and competitive pricing policy and bespoke packages tailored to individual requirements. We believe that every company should have the opportunity to benefit from our innovative tools and solutions in a way that suits its specific needs and objectives.
By partnering with Your Bourse, brokers gain access to liquidity from leading providers, enabling them to offer their clients a diverse and competitive trading environment. Additionally, our hosting services in Equinix data centres ensure reliable connectivity and lightning-fast execution.
At Your Bourse, we prioritize the growth and development of our team. We foster a motivating and goal-oriented environment where individuals have ample opportunities to learn and excel in their roles. We believe that we can collectively achieve great things by empowering our employees.
If you are driven, motivated, and have a clear goal in mind, Your Bourse is the place where you can thrive and accomplish remarkable milestones. Join us on this exciting journey and unlock your full potential.